During a recent visit to Brazil, I encountered many customers and partners who faced a similar challenge – providing their clients with a safe, secure and genuinely easy way to share files and collaborate with data. All faced a number of barriers and none were happy with the current offerings of cloud based file sharing solutions. Generally speaking:
- All required a secure way to share files with internal and external people– partners, vendors and employees
- All tried to block access to file sharing sites and no one thought they were successful in doing so
- All were concerned about the additional resource requirements to manage and control cloud file shares
- Many wanted the same user experience and processes for internal and external collaboration
- Not one had a plan to fulfill these requirements
- All were required by the business areas to provide a solution in the near term
The following 5 criteria summarize their requirements, which are not currently fulfilled by cloud based file sharing solutions:
1. Ongoing guarantee of rightful access
Customers clearly state that the security of cloud based file sharing solutions is a primary concern. They require a comprehensive audit trail of all usage activity, the ability to ensure permissions are granted and revoked at the appropriate times by the appropriate people, and the ability to develop different profiles for different data and people based on data sensitivity, customer location, and role.
2. Ability to leverage existing infrastructure and processes
Customers want to leverage their existing infrastructure and processes instead of purchasing a new solution, and have no wish to reinvent their processes for managing data on a third-party cloud solution. Customers have processes and applications to perform backup, archival, provisioning and management of existing infrastructure, and they are confused about how to perform these functions within a cloud-base file sharing solution.
3. Ensuring Reliability with Accountability
IT organizations have defined service levels for their internal clients, and are accountable for the delivery of each service. If they don’t deliver, there is no question about whose responsibility it is. Service levels associated with cloud based file sharing must be negotiated like other third party services – there are typically few guarantees of performance and remedies for non-performance are limited.
4. Providing an intuitively simple user experience
Regardless of the solution, IT Managers are very concerned about a new user experience for their clients. Most indicate that a different user experience will require training, impact the number of calls for support, and reduce productivity at least temporarily. Ultimately, IT Managers would like leverage the user experience that their user population has already mastered.
5. Predictable expense
Typical cloud based file sharing solutions are priced based on amount of storage— storage requirements often grow at a surprising rate. Customers may need to negotiate storage costs with cloud providers on an ongoing basis.